Minutes from "CASE/CEC joint board meeting for conference planning." on 06/13/2008 - 13:41

CEC/CASE Executive Board Planning Meeting
June 13, 2008
Casa Grande Union High School District Board Room

Present: CEC: Dianne Grayson, Kathy Porter, Mary Brownell, Kathy Puckett, Lorrane McPherson, Joan MacDonald
Present: CASE: Kay Hunter, Lorie Gerkey, Lorrane McPherson

The meeting was called to order at 9:15.
The board would like a member to be at the Representative Assembly at next year’s Convention in Seattle. Joan MacDonald will go.

Treasurer’s Report: Lorrane gave the report: Current balance is $75, 240. After outstanding bills are paid, we expect to have about $70,000.
2008’s conference yielded a net revenue of approximately $8,000. There were about 300 attendees. By comparison, last year’s state conference (2007) lost about $3,000.
There was a discussion about financial situation of CEC for the last several years. We currently have much more money than years ago (down as low as $8,000). Reasons discussed were: we used to do more activities that cost a lot of money: 2 day planning retreat, payment for board members to go to national Convention, newsletter, etc.
The state also gets the money that used to go directly to chapters for membership, and offers mini-grants to chapters; however, only one chapter routinely writes mini-grants.
There are chapters in various parts of the state that are now defunct, and there was a discussion about where the money is from those chapters; i.e, who has the checkbook.
Lorrane just filed with the Corporation Commission. Our new website will cost about $1900 in start-up costs and $360 in yearly costs.
We are in good shape financially.

CASE Treasurer’s Report: Kay Hunter gave the report. $30, 445 is the current balance.

2009 State Conference Planning: March 6 is booked at Black Canyon Center
 CASE officers have been discussing providing more services and information to special education administrators because of a leadership vacuum at ADE. One avenue for this will be the state conference. A suggestion was made to schedule a joint CASE/SEAA meeting to discuss how all administrators can be supported with current legal information and joint problem solving.
 The March 6, 2009 conference title is “ Special Education 2.0: Interacting Today”.
 Two keynote speakers have been confirmed: Julie Weatherly on Special Education law from a national standpoint, and Ed O’Leary on Transition.
 The conference will be organized into strands with multiple sessions: Law with 3 sessions, Transition with 3 sessions, Co-Teaching with 3 sessions, Technology with 3 sessions, and RTI with 2 sessions. In addition, we will ask Denise Lowell-Britt to present 2 sessions on Special Education Law from the Arizona state standpoint, and Diane Breuning to return with 2 sessions of the Professional Edge.
 See attached schedule for the tentative schedule of time and rooms.
 Decisions were made about registration costs for the following groups:
1. I Can Do It Award Winners: We will continue to comp 4 lunches for each student award winner: student, 2 parents, 1 teacher ( a cost of about $900). If others are invited to attend the award ceremony, they will pay the cost of lunch (about $28—that price will be confirmed per the contract with Black Canyon).
2. The Keynote speakers, featured speakers, and any speakers invited by AZCEC will be comped.
3. Other presenters, students, and executive board members will be charged the reduced rate of $69.
4. ADE staff will pay the reduced rate of $69 if ADE continues to pay for printing costs.
5. Vendors will pay the table rate which includes 1 lunch. Additional vendors will pay the reduced rate of $69.
 Kathy will work with Black Canyon on the contract.
 Lorie will check with Collette Chapman about ADE doing the printing for the conference.
 Kathy will contact Vail School District about speakers for the RTI strand.
 DEC will be contacted to see if they would like to do an Early Childhood strand. We have reserved a room for all three sessions for them if they would like to do a strand.

Training on New AZCEC Website:
Kelley Graham, CTO of Global Literacy Foundation, Inc. trained Planning Meeting members on the new, improved, AZCEC website. Kelley is our new webmaster.
We were trained on DRUPAL, the content management system for our website. It is really cool! If you are reading these minutes, you are already at our website. Take some time to create an account and explore the possibilities. Minutes of all Board Meetings will now be posted on the website.

Annual AZCEC Executive Board Meeting to Select Officers:

The Planning meeting was adjourned at 3:05 and the AZCEC Annual Executive Board Meeting came to order to select officers for the upcoming year.
Lorrane moved that rules be suspended. Kathy seconded the motion. The motion passed.
Mary nominated Kathy Porter for President. Lorie seconded the nomination. Kathy Porter was elected President.
Kathy nominated Dianne Grayson for President-Elect. Kay seconded. Dianne was elected President-Elect.
There were no nominations for Vice President. This position is open.
Kathy nominated Mary Brownell for Secretary. Lorrane seconded. Mary Brownell was elected Secretary.
Mary nominated Lorrane McPherson for Treasurer. Kay seconded. Lorrane McPherson was elected Treasurer.
The President appointed Lorie Gerkey to be an adhoc member of the AZCEC Executive Board.

The Meeting adjourned at 3:30 pm.
The next meeting will be on September 9, 5:00-7:00, at the Wigwam Resort, after the Directors Conference. It will be a joint AZCEC/CASE meeting. It will be a dinner meeting. Kathy will try to reserve a separate room. Agenda items to date are :
1. Continued planning for 2009 state conference
2. CEC recruitment/retention issues

Respectfully submitted,
Mary Brownell
Secretary